NASHVILLE LOCATION RELEASE TEMPLATE
If you're filming or photographing on private property in Nashville, it's good practice to have a written location release or location agreement signed by the property owner or authorized representative before the shoot.
A location release documents the production's permission to enter the property, film or photograph there and use the resulting images or footage.
Below is a simple template that can be used as a starting point for commercial film + photography productions.
SAMPLE LOCATION RELEASE
LOCATION RELEASE
Production Company: ______________________________
Project / Client: ______________________________
Property Address: ______________________________
Property Owner / Authorized Representative: ______________________________
Shoot Date(s): ______________________________
Prep Date(s), if applicable: ______________________________
Wrap Date(s), if applicable: ______________________________
The undersigned represents that they are the owner of, or are authorized to grant permission for use of, the property listed above.
Permission is granted to the Production Company and its employees, contractors, representatives and clients to enter and use the property for the purpose of photographing, filming and/or recording the production described above.
Permission includes the right to photograph, film and record the property and to use the resulting photographs, footage and recordings in connection with the project in any media authorized by the Production Company and its client.
Agreed Location Fee: $______________________________
Additional Terms / Restrictions:
Property Owner / Authorized Representative
Name: ______________________________
Signature: ______________________________
Date: ______________________________
Phone / Email: ______________________________
Production Representative
Name: ______________________________
Signature: ______________________________
Date: ______________________________
WHAT SHOULD A LOCATION RELEASE INCLUDE?
For a straightforward production, a location release or agreement should generally identify:
The property
Property owner or authorized representative
Production company
Project or client
Shoot date
Prep + wrap dates, if applicable
Agreed location fee
Permission to enter and use the property
Permission to photograph or film the property
Rights to use the resulting images or footage
Any agreed restrictions or special conditions
Signatures from both parties
LOCATION RELEASE VS. LOCATION AGREEMENT
The terms location release and location agreement are often used interchangeably, but more detailed productions may use a longer location agreement covering additional business and logistical terms.
A more comprehensive agreement might address:
Payment schedule
Prep + wrap
Overtime
Insurance
Property damage
Security deposits
Restoration
Parking
Areas available to production
Areas that are off-limits
Set dressing
Furniture movement
Alterations to the property
Cancellation
Additional shoot days
Confidentiality
Indemnification
For larger commercial productions, use the production company's approved agreement or consult an attorney rather than relying solely on a basic template.
WHO SHOULD SIGN THE LOCATION RELEASE?
The agreement should be signed by someone who actually has authority to grant the production permission to use the property.
That may be:
The property owner
An authorized property manager
A business owner
An authorized representative of a company
Another party legally authorized to approve filming
A tenant or employee should not automatically be assumed to have authority to approve commercial filming.
DO YOU STILL NEED A NASHVILLE FILM PERMIT?
A location release gives you permission from the property owner. It is not a government film permit.
If your production also uses or impacts Metro Nashville property—including streets, sidewalks or other public right-of-way—you may need additional Metro permits.
METRO NASHVILLE FILM + SPECIAL EVENTS
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METRO NASHVILLE FILM + SPECIAL EVENTS
This sample is provided as a general production resource and is not legal advice. Contract requirements vary by production, property and intended use. For significant commercial productions or agreements involving substantial fees, alterations, liability or other complex terms, use an agreement approved by your production company, client or attorney.